December minutes
Staff Council Meeting Location: Paresky 220
Wednesday, December 15, 2010 Time: 3:00 – 4:00 p.m.

In Attendance: Danielle Gonzalez, ex officio, Colleen Bethoney, ex officio, Erwin Bernhart, David Boyer, Lisa Briggs, Dawn Dellea, Maggie Driscoll, Roberta Sweet, Lynn Taft, Kim Tremblay

Absent: Martha Tetrault, ex officio, Gisela Demant Jenny Dewar, Mark Kimball, Sheila Mason, Derrick Robertson, Teresa Waryjasz,

Agenda:

1. Admin Vacation Accrual
2. Leave time

Minutes:

1. Admin Vacation Accrual
Committee members shared feedback they received across campus on the new-interim vacation accrual process. There were some concerns about the sharing of sensitive information. Danielle updated the group on process and steps taken in developing the interim reporting process; reassuring everyone that we are not requesting sensitive personal information (i.e. SSN, Williams ID, username, password). HR continues to work closely with OIT and the Controller’s office on this process redesign and reiterated that this is a temporary process as a step towards ultimately incorporating it into the PeopleSoft functionality. While the survey tool is an outside link to Google; it was OIT’s recommendation to embed the link on the HR web page to confirm authenticity.

2. Leave time
• Preliminary discussion on the concept of having a sick leave bank.
• Difference between support and admin staff leave policies
• Discussed current FMLA, Short term and Long term disability policies

Agenda for next meeting:

1. Pending policies
• Telecommuting
• No add’l pay for add’l work for exempt staff
• Others

2. Sick leave bank policy?

3. Update on Benefits Committee – wellness initiative; retiree health benefit, tuition reimbursement

4. Snow day notification and practices

5. HR newsletter message from MT and other items

6. Changes on campus; input/updates, what works, what is missing?

Next scheduled meeting:
January 28 @ 9:00 a.m., Paresky 220

Reported by C. Bethoney