Staff Advisory Council

December 2015

December Staff Advisory Council Meeting
Meeting Minutes

December 22, 2015
9:30 a.m. – 10:30 a.m.
HR Conference Room

Present: Bonnie Bresett, Helena Warburg, Brian Teal, Veronica Bosley, Miguel Gutierrez, Tamra Hjermstad, Martha Tetrualt, ex officio, Vishakha Sheoran, ex officio

Absent: Susan Gaskell, Rachel Louis, Jessica Nairn, Kim Altiere, Kevin Thomas, ex officio

Next Meeting: January 26, 2016, 9:30 a.m. – 10:30 a.m., HR Conference Room

  1. Approval of November 24 minutes

The members reviewed and approved meeting minutes.

  1. Staff Forums

Martha asked the group about their thoughts about the Staff Forums. The group shared potential reasons that may affect attendance such as short of staff for coverage, schedule conflicts, timing of communications about the forums, etc. Helena mentioned that the forum was helpful to see the plans and pictures of future building projects.

Members agreed that is was a good overview of what is going on campus and what is happening in the future. Martha asked for advice on communicating the forums in the future. Helena recommended that managers should take the initiative to encourage employees attend. The group suggested that adding another day of forums, adding snacks and coffee, and giving more notice to accommodate schedules may help to increase attendance.

III.   Peer paid-time off benchmarking

Martha asked the Council’s observations and opinions on the peer paid-time off survey. Each member shared and discussed their findings about the college assigned to them. The group recommended increasing paid time off to hourly staff more quickly than we do right now.

  1. Role of Staff Advisory Council in planning Appreciation Day (assistance with wrapping presents, greeters, etc.)

SAC members agreed to help based on their availability.

  1. Appreciation Day – Gifts for 30, 35, and 40 since other milestones receive a gift? If yes, suggestions for gifts?

The group suggested giving a token of appreciation for their service for employees in this group.

  1. Appreciation Day – review gifts – http://hr.williams.edu/staff-development/employee-recognition/gifts/

All members suggested giving cash gift as an alternative to gift, which lead to the discussion regarding cost of gifts. Members agreed that longevity should be recognized at the Appreciation Day. Another alternative recommended was offering Eph bucks instead of a dollar amount. The group suggested adding measurements to the images of the gifts such as the clock. The group recommended continuing to keep the gifts in the back of the room at the luncheon.

Please submit any agenda items to Kevin prior to the next scheduled meeting.

 


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