{"id":210,"date":"2020-07-19T12:06:17","date_gmt":"2020-07-19T16:06:17","guid":{"rendered":"http:\/\/sites.williams.edu\/fast\/?page_id=210"},"modified":"2026-08-02T15:30:29","modified_gmt":"2026-08-02T19:30:29","slug":"rso-budgetary-process","status":"publish","type":"page","link":"https:\/\/sites.williams.edu\/fast\/rso-budgetary-process\/","title":{"rendered":"RSO Budgetary Process Guide"},"content":{"rendered":"\r\n

Annual Budgets:<\/h2>\r\n

Annual Budgets are budgets that cover the expected expenses for an RSO for the entire academic year (no need to submit a supplemental budget for every event!) They are only for RSOs who submitted an approved Audit the prior academic year. The status of an audit will be communicated over email to the relevant student. Audits are solicited at the end of the academic year for RSOs that were active that academic year. The audit will itemize that year’s events, inventory and general expenses that were purchased from FAST.<\/p>\r\n

Annual Budgets will open\u00a0TBA.<\/strong><\/p>\r\n

To submit an Annual Budget:\u00a0<\/strong><\/p>\r\n

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  1. Fill out the Annual Budget template<\/a>. Make a copy and fill out the current inventory of the RSO and all expected expenses. All planned events and resources should be enumerated here<\/li>\r\n
  2. Attach your budget template to and fill out the Annual Budget form<\/a>.<\/li>\r\n
  3. FAST will deliberate on your request during our Office Hours. Feel free to stop by if you have any questions about the process or your request. Any requests for changes in amounts or costs will be noted on the budget. We will reach out if we have any additional questions.<\/li>\r\n
  4. You will be notified of the approval or denial through email. Once an annual budget has been approved, we expect it to cover all events for the academic year. Please reach out if the need for additional funding arises.<\/li>\r\n
  5. To access your funding, you may use a p-card or seek reimbursement. Both processes require itemized receipts and they are highlighted below (below the supplemental funding request).<\/li>\r\n<\/ol>\r\n

    Supplemental Funding Request:<\/h2>\r\n

    Click here<\/a> for the Supplemental Budget Form! We recommend that you submit this at least one week before your scheduled event.<\/p>\r\n

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    1. Click here<\/a> for a template budget. Make a copy and fill out all relevant information for your event! (Supplemental budgets are for one event only, please fill out multiple budgets and forms if you have multiple events that need funding).\r\n
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      1. Use this quick guide<\/a> to prepare your budget. It has the major funding guidelines outlined in the Constitution and bylaws<\/a>.<\/li>\r\n<\/ol>\r\n<\/li>\r\n
      2. After you fill out the budget template, use this link to submit the supplemental budget form<\/a>. You will attach your budget template to this form.<\/li>\r\n
      3. After you submit your budget to FAST, we highly recommend you attend our office hours.\r\n